The 5 Most Popular CloseBot Alternatives (2025)

TL;DR

• Setter AI is the clear leader for conversational booking on WhatsApp & Text
• CloseBot excels at simplicity for basic Calendly integrations
• WATI offers robust automation for repetitive customer queries
• Tidio provides advanced live chat, chatbots and AI agent features
• Insighto specializes in custom-branded AI voice and chat assistants

Understanding CloseBot

First, let's talk about CloseBot. Here's what you need to know:

• Handles booking flows over email, website chat, and other channels
• Limited personalization and advanced workflow options

(+) When to Choose CloseBot

• You want a simple scheduling tool for a single calendar
• Your booking process doesn't require advanced logic or branching
• You mainly need to automate time zone handling and availability
• You're looking for the most affordable / lowest cost option

(-) When Not to Choose CloseBot

• You need to book across multiple team calendars
• Your sales process requires complex qualification steps
• You want AI-powered conversational booking experiences
• You need integration with apps beyond just calendar scheduling

#1 Setter AI: The Leader in Conversational Booking

Setter AI is the number one choice for sales teams looking to automate lead qualification and meeting booking in a conversational way over WhatsApp, Text or Website Embed. With over 2,300 happy business owners as customers, it's the proven leader in the conversational booking space.

Setter AI's AI assistant responds to leads in 10 seconds flat, sets up your WhatsApp business presence in just 5 clicks, and books directly into your Calendly calendar. It keeps the entire booking process within WhatsApp, Text or Website Embed for a seamless experience. Setter connects to 7,000+ apps via Zapier and can handle up to 100,000 leads per month at higher plan levels.

Key Features

• Instant responses to leads via WhatsApp in 10 seconds
• 5-click setup for WhatsApp Business
• Automated booking directly into your Calendly calendar
• Entire booking process contained within the chat (conversational booking)
• Connect with 7,000+ apps through Zapier integration
• Scalable to 100,000+ leads per month (enterprise plans)
• Channels: SMS, website embed, WhatsApp

Pricing

• $199/month for 250 leads
• $499/month for 1,000 leads
• $990/month for 2,500 leads
• Unlimited messages
• Unlimited AI Setters
• Enterprise plans available for higher volumes

(+) When to Choose Setter AI

• You want a fast, simple way to set up conversational booking
• You're already using Calendly and want deep integration
• You need to automatically book meetings while providing a natural chat experience
• Proven results with over 2,300 customers using it daily
• You want a true leader in the conversational booking space
• You need to handle very high lead volumes

(-) When Not to Choose Setter AI

• You don't need to use WhatsApp for booking (only other channels)
• You have very advanced booking workflow or qualification needs
• You want deeper specialization in live chat/chatbots beyond just booking
• You need to support phone booking in addition to chat/messaging

#2 WATI: Powerful WhatsApp Automation

WATI is a leading platform for businesses to engage customers through WhatsApp. It allows you to set up full WhatsApp automation flows to handle common queries and guide leads seamlessly to booking.

Key Features

• API integration to communicate with customers via WhatsApp
• AI-powered chatbots and smart routing
• Canned responses and data tagging
• Team collaboration inbox
• Analytics and reporting

Pricing

• Growth Plan: ~$59/month + fees for additional conversations
• Pro Plan: ~$119/month + additional conversation fees
• Business Plan: $~170/month + additional fees

(+) When to Choose WATI

• You want robust WhatsApp automation beyond just booking
• You need to handle large volumes of repetitive customer queries
• You have a team that needs to collaborate on WhatsApp conversations
• You require detailed analytics on your WhatsApp activities

(-) When Not to Choose WATI

• You only need basic appointment booking (no advanced flows)
• You don't communicate with leads/customers over WhatsApp
• You want a simpler setup process
• You need deeper calendar integration and conversational booking abilities

#3 Tidio: Live Chat, Chatbots & AI Agent

Tidio is a well-rounded customer service software with live chat, chatbots, and even an advanced AI agent. It's a great option for automating lead qualification and sales conversations.

Key Features

• Live chat for real-time conversations
• Rule-based chatbots and AI agent ("Lyro")
• AI knowledge base with natural conversations
• Automation for up to 47% of repetitive queries
• E-commerce tool integrations like Shopify

Pricing

• Free plan
• Communicator Plan: $19/month
• Chatbots Plan: $39/month
• Tidio+ Plan: Custom, from $289/month

(+) When to Choose Tidio

• You need live chat abilities for real-time sales conversations
• You want advanced AI agent features to automate responses
• You have an e-commerce store to integrate with
• You're looking to automate repetitive sales queries at scale

(-) When Not to Choose Tidio

• You only need basic booking abilities (no live conversations)
• You don't have enough repetitive queries to justify automation
• You want a dedicated focus on booking/scheduling capabilities
• You need phone/voice conversations in addition to chat/email

#4 Insighto: Custom AI Voice & Chat Assistants

Insighto empowers businesses to create their own branded AI chat and voice assistants across multiple channels like WhatsApp, SMS, voice calls and more.

Key Features

• Build custom AI chatbots and voice agents
• No-code platform, no technical skills required
• Integrates with CRMs and business tools like Zoho, Slack, HubSpot
• Supports 50+ languages and accents
• 24/7 automated support capabilities

Pricing

• Pay-as-you-go: $0.06/min no subscriptions
• Monthly: Power $49, Turbo $149, Ultra $249
• Agency: Starter $299/mo, Pro $499/mo
• User-based: Free, Gold $24/user/mo, Platinum $99/user/mo

(+) When to Choose Insighto

• You want to create your own branded, custom AI assistants
• You need multi-language and accent recognition
• You want 24/7 automated voice support capabilities
• You require integrations across many apps and tools

(-) When Not to Choose Insighto

• You don't need custom branding or multi-language abilities
• You only need basic chat functionality (no voice)
• You want a simpler, pre-built booking solution
• Your AI needs are relatively straightforward

#5 Rojo AI: Enterprise Integration Solutions

While details are limited, Rojo AI appears to focus on providing integration solutions, including data analytics capabilities to help businesses optimize workflows.

Key Features

• Integration solutions and consulting services
• Managed services for monitoring and optimization
• Pre-built adapters and accelerators
• Data integration for insights and observability

Pricing

• Pricing details for Rojo AI's specific offerings are not available

(+) When to Choose Rojo AI

• You have complex enterprise integration needs
• You want professional services to optimize integrations
• You require in-depth data integration and observability

(-) When Not to Choose Rojo AI

• You only need basic app/tool integration
• You don't have significant enterprise integration challenges
• You want transparent, self-service pricing

Making Your Choice

Think about what matters most to your sales team:

• How easy is the setup process?
• What channels do you need to support (e.g. WhatsApp, voice)?
• Do you prefer conversational or structured booking experiences?
• How many sales reps and how high are your conversation volumes?
• What other apps and tools do you need to integrate with?

If you're primarily looking for seamless, conversational booking on WhatsApp, text and website embed integrated with your calendar, Setter AI is probably your best choice. It's quick to get started, works great with Calendly, and keeps conversations feeling natural. Start your free trial of Setter AI here.

Remember: Only Setter AI offers true conversational booking as a leader in this space, keeping the entire process within WhatsApp for the best customer experience.

Pick the tool that best fits your specific needs and sales process. But remember - the easier it is for your team to use, the more likely they'll adopt it successfully!

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